Enterprise File Sync & Share

Enterprise File Sync and Share (EFSS)

Cloud-based sharing

Hyland’s enterprise file sync and share product, ShareBase, is an ideal extension to your OnBase solution. ShareBase gives organizations the ability to maintain ownership and control the entire process. ShareBase is hosted in a cloud specifically designed for content management, allowing you to share files with confidence.


  • ROLE-BASED SECURITY: Your IT department can decide who uses ShareBase and who doesn’t. Authorize individuals to share only with other ShareBase users or with anyone. Because the solution utilizes corporate-only email addresses, your organization retains ownership of all shared content. Your IT department can see every email address content has been shared with.
  • REVOCATION OF ACCESS WHEN USERS LEAVE: ShareBase allows for easy revocation of user rights during the separation process. This protects the organization by disabling accounts for users – once they leave – that should no longer have access to the information.
  • SIMPLE TRANSFER OF OWNERSHIP DURING PERSONNEL TRANSITIONS: When a ShareBase user changes roles, the administrator easily reassigns users to their shared folders.
  • PRIVATE HOSTING IN OUR CLOUD, NOT A PUBLIC-SHARED CLOUD: ShareBase is hosted in a cloud specifically designed for content management in data centers strategically located across the globe. You will know exactly which region and datacenter your information is located and backed up. Your organization’s data will never be co-mingled with another company’s and is protected with an encryption key unique to your organization.
  • INTERACTS WITH YOUR ONBASE SOLUTION: Enables automated document sharing as part of your business processes. This reduces bottlenecks caused by the manual copying and pasting of files.


  • Extend your OnBase solution – share and collaborate automatically as part of your business processes.
  • Retain corporate control – easily transfer and revoke ownership of shared folders as employees leave or change roles.
  • Share with confidence – always know where your data is located and that it is never co-mingled with the data of other organizations. Have multiple storage areas with unique encryption keys for each area.